Enrolments

Contact your faculty

If you need advice about the course you are completing, for example, study information, important dates such as the last date you can withdraw from your unit without penalty, or university policy and procedure, then you will need to contact your faculty. However, before doing so, keep in mind the mechanisms available to you to help you manage your study programs. Read your unit guides carefully and remember that procedures can differ according to each faculty. Contact your faculty for further information.

Enrolment procedures

The following links provide you with a detailed description of enrolment procedures and relevant forms. However, contact your faculty should you require further information.

• New enrolments
  Refer to Off-campus learning for information about courses and how to apply. Complete the appropriate application form. All applications for off-campus study must be submitted directly to the relevant school or faculty.
  
• Re-enrolments
  To continue your studies in the upcoming year, you must select your subjects and formally enrol within the designated re-enrolment period. It is strongly recommended that you seek course advice to ensure your subject selection meets the requirements of your course structure.
  Re-enrol online via the Web Enrolment System (WES) at my.monash portal.
  
• Summer Semester enrolments
  A Summer Semester is offered by most faculties, usually from November to February. To enrol in a Summer Semester subject, you must complete an Enrolment Amendment Form, available from the Summer Semester site and faculty offices. Specific subject offerings (and fee arrangements) are available from 15 August each year on the Summer Semester site.

Changes to your enrolment

• Census dates and teaching periods
  Each teaching period has various dates by which students can add a subject and/or discontinue a subject without academic and/or financial penalties. A full list of Monash teaching periods and the main subject discontinuation dates are available at Teaching Periods and Census Dates.
  
• Adding and discontinuing subjects
  If you are seeking to add or discontinue a subject or subjects, you should make the amendments via the Web Enrolment System (WES) at my.monash portal.
  
• Discontinuing a course
  If you wish to fully discontinue from your course, you must notify Monash in writing within the first four weeks of the first semester, otherwise you may incur financial or academic penalties. This notification can be done by completing an Enrolment Amendment Form
  
• Change of award course
  If you are currently enrolled in a course within Monash and wish to study a different course in the following year, you must complete an Internal Transfer Application Form, available from faculty offices. Pending the outcome of your application, you should re-enrol in your current course.
  
• Change of campus
  Contact your faculty if you wish to change from one campus to another. There are options available for students to complete part of their course at offshore campuses in Malaysia and South Africa. Refer to Study at an international Monash campus.
  
• Deferment of an offer
  University policy allows a one year deferment of study for all new undergraduate students. Students should apply to their faculty of intended enrolment. Students intending to study at another institution may not be able to defer their Monash course. Applications for deferment must be made via the Web Enrolment System (WES) at my.monash portal or in writing to the relevant faculty. Applications must be made prior to the conclusion of the nominated enrolment time.
  
• Intermissions
  If you are currently enrolled and subsequently seek to take a break in your studies, you must apply to intermit. This can be done via the Web Enrolment System (WES) at my.monash portal or by using the Intermission Application Form (for coursework, for example) available from Student Service Centres and faculty offices. Intermission is normally granted for no more than one calendar year (two consecutive semesters).
  
• Domestic students – postgraduate
  Applications for admission to postgraduate courses must be made by submitting an Application for Admission Form. More information is available at Off-Campus Applications.
  
• International students – undergraduate and postgraduate
  Applications for admission for either undergraduate or postgraduate courses by prospective international students must be made through International Admissions. Application Forms are available online, with more information at Monash International Apply Now.

Fees and payments

If you require information, or have a query concerning your fee statement, different types of payment methods, Commonwealth Supported Places, FEE-HELP, discounts, refunds and more, Fees provides the answers.

Student forms

A variety of student forms are available for you to download from Student Service Centres and faculty offices. These forms include:

• Special Consideration
  Students may apply for special consideration within semester and/or for examinations, if their work has been affected by long term (i.e. more than five days) serious illness, hardships or other factors that have influenced their performance during the semester. In all cases, however, be sure to contact your faculty for specific guidance in relation to assessment and exams.
  
• Credit and recognition of prior learning
  For future and current Monash University students when applying for credit, which includes either credit transfer for previous study or Recognition of Prior Learning (RPL).

• Late re-enrolments
  Students who have not re-enrolled by the late re-enrolment period and have lost their place must apply to be re-admitted by completing this form.

• Course transfer
  This form is to be used by students who are currently enrolled in a coursework degree at Monash and who wish to transfer to another coursework degree at Monash.
  Students enrolled in a Masters by Research or a Doctoral degree should seek advice from their faculty or Monash Research Graduate School regarding their transfer.

• Variation to Personal Details
  If there are any variations to your personal details such as given name, family name and so on, this form needs to be completed. Some details may be changed online via the Web Enrolment System (WES) at my.monash portal.

Key enrolment dates

Important dates relating to enrolments, teaching, and use of the Web Enrolment System (WES) can be found at:

• Application closing dates (undergraduate students)
• Key Dates for WES Unit Module Access
• Teaching Period and Census Dates

Course maps

All students must undertake a course of subjects according to the structure specified in the undergraduate or postgraduate course and unit handbook. From this, you can create your own course map to help you keep an eye on your progress and ensure you have selected the correct subjects according to the specified structure of your course.

Your faculty can provide a course map to help plan your course. Some faculties such as the Faculty of Business have this information online. Otherwise, contact your faculty directly or by typing "course maps" onto Monash's search facility.